REFERENCES AND RELATED POLICIES
UC PPSM 43 (Leave of Absence)
UC PPSM 50 (Professional Development)
UC PPSM 51 (Reduced Fee Enrollment)
UCLA Online Employee Database (EDB) System Manual (LOAB - Leave of Absence Bundle)
UC Benefits Checklist (Leave Without Pay)
A. GENERAL
The employee and supervisor should discuss professional development objectives, review available opportunities, and determine applicable benefits. This discussion is particularly important if the employee's request for professional or career development opportunities is a recurring one.
B. PROCEDURES
The supervisor, consultation with the Organization Head or designee, shall review the employee's professional or career development objectives, the costs to be incurred by the department, and the impact of any absence on the department's workload.
1. UC Reduced Fee Enrollment
a) Any regular status career employee or an eligible retiree can take courses at a two-thirds reduction of the University Registration and Education Fee on undergraduate or graduate level courses for up to three (3) courses or nine (9) units per quarter, whichever is greater.
b) The employee must satisfy the University of California residency requirement; otherwise, the employee is subject to the full non-resident fee. A waiver of the non-resident fee will not be given.
c) The employee must apply for admissions by contacting the UCLA Office of Admissions to obtain appropriate forms and information for entrance.
d) Upon acceptance as a student, the employee shall complete an Application for Reduced Fee Enrollment form and return it to CHR's Benefits and Personnel Services unit. The employee may consult UC PPSM 51.Reduced Fee Enrollment and/or contact CHR's Benefits and Personnel Services unit for processing information and assistance.
e) As a follow-up, the supervisor is encouraged to discuss with the employee completion of the course(s) and any departmental arrangement supporting the employee's participation in this benefit.
2. Other UCLA Educational Benefits
UCLA Extension and Summer Session courses may be taken at a reduced fee. Contact the individual offices for enrollment and registration procedures. Other educational benefits are available to employees through concurrent enrollment and In-Service Training and Development courses through CHR's Staff and Organizational Development unit. A catalog of courses is available on the CHR Home Page (http://www.chr.ucla.edu).
a) UCLA Extension and Summer Session Courses
i. A career employee who is employed at least 50 percent time is eligible to take courses at a 25 percent discount, subject to the maximum discount and minimum course fee as provided by the Offices of University Extension and Summer Sessions.
ii. The employee must contact University Extension (UNEX) or Summer Sessions for registration information.
iii. The department may choose to recharge the course fee to a departmental fund if the course is work-related. If so, the employee must complete a University Extension Reduced Fee Enrollment and Departmental Recharge Application [51-1], and forward it to CHR's Benefits and Personnel Services unit.
b) Concurrent Enrollment
i. When an employee takes a regular University course under concurrent enrollment, there will be no reduction in fees.
ii. The department may choose to recharge the course fee to a departmental fund if the course is work-related. If so, the employee shall complete a UCLA Reduced Fee Enrollment form and forward it to CHR's Benefits and Personnel Services unit.
c) University In-Service Training and Development Courses
i. With the approval of the employee's supervisor/manager, an employee may take University In-Service courses offered by the CHR Staff and Organizational Development unit.
ii. The employee may consult the CHR Staff and Organizational Development unit's on-line or printed catalogs for information about enrollment procedures.