Guidelines for FY 2015-16 Merit Pay Plan for PPSM Policy-Covered Staff


The President has advised the Chancellors that the funding framework reached between the University and the Governor allows UC to plan for annual pay increases for non-represented staff over the next several years with more certainty. This predictability is a welcome development.

The following guidelines are designed to assist departments in implementing the FY 2015-16 merit pay plan for PPSM Policy-Covered (non-represented) staff, consistent with the Regents’ and President’s decisions.

The merit increase pool will be 3% of the payroll base of filled eligible positions in eligible job categories as of June 1, 2015. For staff paid on general funds, the increases must be provided from current allocations; there will be no additional allocations specifically for this purpose made to accommodate this increase in expenditures.

Salary increases for eligible staff will be effective July 1, 2015, for monthly paid employees. For bi-weekly paid employees, salary increases will be effective for the pay period June 21, 2015, through July 4, 2015.

1.    Eligibility

  • Policy-covered staff appointed and on payroll before January 1, 2015, are eligible for merit increase consideration except as noted in paragraph two below.
  • Written performance evaluations should be completed in accordance with PPSM 23. The performance appraisal is intended as a means of measuring and enhancing individual, team, and institutional performance, fostering professional development and career growth, aiding in the determination of merit increases, and meeting the internal and external demands for documentation of individual performance.
  • Within-grade salary advancement is based primarily on merit. The amount of an increase should depend on the individual’s performance as it relates to current pay and the accomplishment of assigned responsibilities and performance expectations, position within the salary range, performance relative to other members of the review unit, and the established fund pool.
  • Staff members with a performance rating of “satisfactory” or above in the most recent performance appraisal are eligible for merit increase consideration. Individual increases may vary from the average 3% and should be based on documented performance, the accomplishment of assigned responsibilities, and overall contribution.
  • Contract appointees who are subject to PPSM Salary Policy 30 under the terms of their employment contract are eligible for merit consideration.
  • Senior Management Group employees may be eligible for an increase in accordance with criteria established by the Office of the President. (Some salary actions require approval by the President and/or the Regents.)

2.    The following categories and appointment types are not eligible for a merit increase:

  • per diem
  • floater (Health System)
  • on probationary status as of June 30, 2015
  • casual-restricted students
  • rehired retirees who have not suspended their UCRP payments, including those rehired retirees who received a lump sum cash-out of UCRP benefits at retirement

3.    Salary Structure Adjustments
Salary ranges have been adjusted and are effective July 1, 2015 (and June 21, 2015, for bi-weekly paid employees).

4.    Applicable Policies and Procedures

  • This salary plan is made pursuant to Salary Policy PPSM 30. All regular approval processes and approval levels will apply to salary actions under this plan.
  • Transactions resulting in total annual cash compensation above $301,000 must be submitted in advance to Campus Human Resources for approval by the Chancellor and inclusion in the biannual transactions report required by the Office of the President.
  • One-over-one approval of actions is required; for example, an increase for a supervisor’s direct report must also be endorsed at the next management level.
  • All resulting salaries should be within the applicable salary range and grade. Any exceptions require advance approval by Campus Human Resources or Health Sciences Human Resources.

Information regarding implementation dates and processes will be sent to HR administrators by Compensation Services. For questions, please contact your Compensation Consultant in Campus Human Resources at (310) 794-0890 or Health Sciences Human Resources at (310) 794-0500. EDB questions may be directed to Personnel Services at (310) 794-3147 or to your Healthcare Workforce Administrator.