Payroll Certificate Program

The Payroll Certificate Program is designed to provide individuals responsible for personnel and/or payroll processing with the skills and knowledge needed to handle more complex, nonstandard transactions. The program has been created to assist preparers and reviewers in recognizing and handling the variety of situations that may require special Payroll processing.

Payroll Certificates: Two certificates are offered:

  • The Advanced Payroll Processing Certificate is designed to give greater proficiency and understanding to preparers than can be attained from taking the basic processing courses alone. It would also be of benefit to those who are responsible for reviewing these transactions as part of the Post-Audit requirements.
  • The Personnel/Payroll Processing for Alien Employees Certificate is designed to give greater proficiency and understanding to preparers who are responsible for processing payments to non-citizens. This certificate is also of benefit to those who must review these transactions as part of the system’s Post-Audit requirements.

Requirements: Each certificate has prerequisites and a series of required courses:

  • To earn a certificate in Advanced Payroll Processing, you must complete the 8 required courses listed below. 
  • For the certificate in Personnel/Payroll Processing for Alien Employees you must complete the 8 courses listed below. 

Individuals can take both sets of courses and receive both certificates. It is recommended that all coursework be completed within a two-year period. For questions about courses taken earlier, contact Payroll Services at payroll@finance.ucla.edu.

Certificates: Certificates are awarded upon completion of all required courses and any prerequisites. A record of completion will display in your UC Learning Center training transcript. To request a printed certificate, please mail a copy of your training transcript to:

Payroll Services
Attn: Payroll Services Certification Program Coordinator
10920 Wilshire Center (Suite 620)
Mail Code: 141648

 

Advanced Payroll Processing Certificate

PrerequisitesOverview of Personnel and Payroll
 Introduction to Personnel/Payroll System (PPS) Inquiry Functions
 Payroll Time Reporting (PTR) for Preparers and Reviewers
RecommendedEmployee Data Base (EDB) Entry/Update for Preparers and Reviewers
Required CoursesHow to Calculate and Process Retroactive Transactions
 Leave Accrual and Leave Usage
 Workers' Compensation Policies, Procedures & Processing
 FICA Tax Workshop
 Personnel/Payroll Query Data Base (PPQDB) Clinic, Introductory Level
 Hiring Policies and Practices
 Separation Policies and Practices
 Benefits Policies and Practices 1 & 2
 Personnel / Payroll Processing for Alien Employees Certificate
PrerequisitesOverview of Personnel and Payroll
 Introduction to Personnel/Payroll System (PPS) Inquiry Functions
 Employee Database (EDB) Entry/Update for Preparers and Reviewers  
RecommendedPayroll Time Reporting (PTR) for Preparers and Reviewers
Required CoursesImmigration Overview
 I-9 Processing Procedures
 Residency for Tax Purposes
 Classifying & Sourcing of Payments for Foreign Individuals
 Tax Withholding Obligations for Foreign Individuals
 FICA Tax Workshop
 Payroll Payment Processing for Foreign Individuals
 Payments to Non-Employees (Royalties, One-time Payments, Travel, etc.)