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Staff Appreciation and Recognition (STAR) Plan Guidelines (FY 2019-20) for Policy-Covered Staff

 

To:

Deans, Directors, Department Chairs, and Administrative Officers

Re:

Staff Appreciation and Recognition (STAR) Plan Guidelines (FY 2019-20) for Policy-Covered Staff

Dear Colleagues:

I am pleased to issue UCLA’s Staff Appreciation and Recognition (STAR) Plan Guidelines for FY 2019-20. The Guidelines are consistent with Staff Policy 34, Incentive and Recognition Award Plans and provide a basis to recognize staff members for their achievements and outstanding contributions to the department, organization, and/or the campus.

STAR Plan eligibility requirements for policy-covered staff (PSS and MSP) are described in the Guidelines. Highlights are noted below:

  • Awards are in the form of a lump sum and may not exceed 10% of an employee’s base salary or a maximum of $10,000, whichever is less. Organizations may establish lower award limits. (The XSL Earn Code should be used to process all cash awards that fall within the STAR Plan.)
  • The Chancellor has delegated authority for approval of any awards that exceed $5,000 to Organization Heads (the Executive Vice Chancellor and Provost, Deans, Vice Provosts, and Vice Chancellors) for employees within their jurisdiction. This authority may not be re-delegated.
  • Total annual award expenditures are limited to 1% of the payroll base of eligible filled positions. (Please see Section VII of the Guidelines.)
  • To receive an award, eligible staff must be on pay status for at least six months and have successfully completed their probationary period, if applicable; they must be on pay status at the time of the payout to receive an award.
  • Please note that represented employees in the Clerical Unit (“CX”) and UCLA Skilled Crafts Unit (“K4”) are eligible for STAR awards under the same terms and conditions that apply to policy-covered employees.
  • All awards require specific documentation of performance and achievements that are the basis for the award. Only those employees who have achieved a performance rating of “meets expectations” or better are eligible to receive an award. Please utilize the CHR Award Nomination Form for the necessary documentation of award approval.

Campus departments may contact CHR Compensation Services for questions. Guidelines for the David Geffen School of Medicine are issued separately by Health Human Resources.

Sincerely,

Lubbe Levin
Associate Vice Chancellor
Campus Human Resources

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