2006-2007 Winter Holiday Closure

DEANS, DIRECTORS, DEPARTMENT CHAIRS and ADMINISTRATIVE OFFICERS

Re: 2006-2007 Winter Holiday Closure

We are writing to advise you of the Winter Holiday Closure plans for 2006-2007. The UCLA campus is scheduled to close for its annual Winter Holiday starting Saturday, December 23, 2006, through Monday, January 1, 2007, and will reopen on Tuesday, January 2, 2007. The annual closure has allowed UCLA to achieve energy savings and continues to be a highly effective approach to power conservation for a specific period of time.

During the planned closure, the UCLA Hospital System and essential-service facilities will continue to operate and remain open. Deans, Vice Chancellors or Organization Heads to whom this responsibility has been delegated will need to determine if any facilities under their management will need to remain fully or partially open during the break and arrange for appropriate staffing.

Several University holidays will be observed while the campus is closed, including December 25, 26 and 29, and January 1, 2007. Since December 27 and 28 are not paid holidays, staff employees and those academic employees who accrue vacation leave will need to use either vacation, compensatory time (if available) or leave without pay to compensate for these two work days.

Consistent with last year's approach, and in accordance with University personnel policies and applicable labor agreements, employees have the choice of the following options to cover the
non-paid holidays:

• Employees may utilize vacation days in advance of their actual accrual.
• Newly hired employees, represented and policy-covered, may utilize their vacation accruals without having six continuous months on pay status.
• Employees with accrued compensatory time may elect to use it to cover the two days off or to offset the use of vacation time.
• Employees who do not wish to use vacation or compensatory time off may request leave without pay for the two working days based on departmental approval. In this case, employees will not lose hourly vacation or sick leave accruals for these two days.

In accordance with regular procedures for scheduling vacation, employees should notify their respective supervisors in advance as to which option or combination of options they propose to use.

Facilities Management will provide detailed information on changes to building, parking, fleet and transit services closer to the designated 2006-2007 Winter Holiday dates. Energy-saving tips, pre-closure questions and closure emergency contact numbers also will be available through Facilities Management.

For questions concerning the 2006-2007 Winter Holiday campus closure, please contact Campus Human Resources or Healthcare Human Resources.

Sincerely,

Campus Human Resources, Policy & Personnel Services
Phone: (310) 794-3147 | Fax: (310) 794-0865

UCLA Healthcare Human Resources
Phone: (310) 794-0500 | Fax: (310) 794-0620