Updated On July 8, 2014 - 2:12pm

Manual Processing Instructions for AFSCME Service (SX) Unit Step Increases


Pursuant to the agreement between the University of California and the American Federation of State, County, and Municipal Employees (AFSCME) bargaining unit, UCLA will be implementing the following salary actions for Service Unit (SX) employees effective July 1, 2014, for monthly paid employees and July 6, 2014, for biweekly paid employees.

A 3% range adjustment was processed centrally by CHR Compensation and Payroll. In the event that an eligible employee was missed, the department is responsible for processing the new rate in EDB. All step increases must be processed manually by the department.

Order of Increases

Both increases are effective the same date. The range adjustment increase should be processed first. For employees eligible to receive both increases, please process the service-based step increase after the new range adjusted rate is reflected in EDB. If EDB preparers are manually processing both increases, the range adjustment must be processed first and one day later, the step increase can be processed accordingly. This ensures that both increases will be recorded and reflected accurately in EDB History. The processing instructions are detailed below.


3% Range Adjustment Processing Instructions

Using the EAPP Screen, EDB Preparers must end the old distribution and create a new distribution with the new range adjusted rate.*

Biweekly Example

  • End the previous distribution on 7-5-14 and begin the new distribution on 7-6-14.
  • Enter Personnel Action Code 33 (manual range adjustment) on the distribution line.
  • Enter Pan Comments: Increase reflects the new 7-6-14 range adjusted rate.

*The UCLA on-line Title and Pay Plan will be updated concurrent with the effective date of the increases. Prior to then, new SX Title Code Ranges effective July 2014 are available at: https://tcs.ucop.edu/tcs/jsp/nonAcademicTitlesSearch.htm.

Step Processing Instructions

EDB Preparers must end the old distribution and create a new distribution with the new step rate.  Eligible employees will receive a single step increase.

Biweekly Example

  • End the previous distribution on 7-5-14 and begin the new distribution on 7-6-14.
  • Enter Personnel Action Code 43 (change in rate – other) on the distribution line.
  • Enter Pan Comments: New rate reflects 7-6-14 step increase.

Lump Sum Processing Instructions

In the event that an employee is not able to receive an increase to base salary because their salary is already at the maximum of the range, SX employees are eligible to receive a non-base building 2% lump sum payment equal to the annualized amount of the step increase they would otherwise be eligible to receive. Appointments less than 100% would have their lump sum payment reduced proportionally.

This lump sum payment should be processed under the DOS Code “LSP.”  

If an employee is off step or over max, contact CHR Compensation for guidance.

To calculate the lump sum amount, multiply the title code’s highest hourly step rate by 2% and then multiply the result by 2088 to annualize the amount.

Example

If step 12 was the highest step of the range and the employee was already at step 12 prior to processing step increases, the lump sum would be calculated as follows:

  • Step 12 $20.00/hour  (using the new July ’14 rates)
  • $20.00 x 0.02 = $0.40 x 2088 = $835.20

If the employee’s appointment was 80%, the annual award would then be reduced proportionally as follows: $835.20 x 80% = $668.16.

Deadline

To ensure that the new rates are reflected on the July 30, 2014, pay check, the new rates must be entered in the EDB no later than the pay compute-date for the July 24, 2014, biweekly payday.

 

Campus Human Resources, Compensation Services
Phone: (310) 794-0880 | Fax: (310) 794-0875