Updated On March 18, 2015 - 10:29am

Formal Review of PPSM 80 – Staff Personnel Records


Re: Formal Review of PPSM 80 – Staff Personnel Records

Dear Colleagues:

The UC Office of the President is proposing revisions to Personnel Policies for Staff Members (PPSM) 80 - Staff Personnel Records to clarify policy language and reflect recordkeeping in the electronic age. The policy applies to employees in the Professional & Support Staff, Management & Senior Professional, and Senior Management Group.

Revisions to PPSM 80 include:

  • Definition of personnel records in any format
  • Expansion of criteria for records not to be released to the public
  • Addition of a new section regarding Access to Records by Governmental Agencies
  • Definition of the “office of record” for employee transfers between locations

The proposed policy is in Related Information.

Because this is a formal review, comments from employees are encouraged and will be considered before a final policy is adopted. We would appreciate your assistance in circulating the draft to policy-covered staff in your organization. Questions and comments from campus staff should be directed to Manager Lazetta Smith at [email protected] or from health sciences staff to Director Maure Gardner at [email protected] by Monday, April 13, 2015.


Lubbe Levin
Associate Vice Chancellor, Campus Human Resources
Interim Chief Human Resources Officer, Health Sciences



Campus Human Resources, Personnel Services
Phone: (310) 794-3147 | Fax: (310) 794-0865

Related Information

PPSM 80 – Draft