Proposed Plan for 2012-13 Winter Holiday Closure
DEANS, DIRECTORS, DEPARTMENT CHAIRS & ADMINISTRATIVE OFFICERS
Re: Proposed Plan for 2012-13 Winter Holiday Closure
As in previous years, UCLA plans to observe a Winter Holiday Closure during the 2012–2013 holiday season. This annual closure has allowed UCLA to achieve significant energy savings and continues to be a highly effective approach to power conservation for a specific period of time.
It is proposed that the campus close for 11 days between Saturday, December 22, 2012, and Tuesday, January 1, 2013, with plans to reopen on Wednesday, January 2, 2013. This period includes four University paid holidays (December 24, 25, 31, 2012 and January 1, 2013). However, three days (December 26, 27, and 28, 2012) are not paid holidays.
University policy related to Curtailment Leave allows eligible employees to use three vacation days in advance of actual accrual. Policy-covered staff employees and those academic employees who accrue vacation leave may use either vacation, compensatory time (if available), or leave without pay to compensate for these three work days during the closure period.
For exclusively represented employees, labor contracts may include similar language and requirements under the Higher Education Employer-Employee Relations Act will be observed. Thus, in accordance with University personnel policies and applicable labor agreements, employees would have the choice of the following options to cover the non-paid holidays during the closure period:
- Employees may utilize vacation days in advance of their actual accrual.
- Newly hired employees, represented and policy-covered, may utilize their vacation accruals without having six continuous months on pay status.
- Employees with accrued compensatory time may elect to use it to cover the three days off or to offset the use of vacation time.
- Employees who do not wish to use vacation or compensatory time off may request leave without pay for the three working days based on departmental approval. In this case, employees will not lose hourly vacation or sick leave accruals for these three days.
The above options may be used in combination. As the holiday period approaches, employees should be asked to notify their respective supervisors in advance as to which option or combination of options they propose to use.
During the planned break period, the UCLA Health System and certain essential-service facilities will continue to remain open. Deans, Vice Chancellors or Organization Heads to whom this responsibility has been delegated will determine if any facilities under their management will need to remain fully or partially open during the closure and arrange for appropriate staffing. These decisions should be forwarded to the Assistant Vice Chancellor—Facilities Management.
Please circulate the proposed 2012-13 Winter Holiday Closure Plan to employees within your organization for review and comments. Comments may be sent to Lazetta Smith in Campus Human Resources at email@example.com or to Maure Gardner in Health System Human Resources at firstname.lastname@example.org by June 22, 2012.
Campus Human Resources, Personnel Services
Phone: (310) 794-3147 | Fax: (310) 794-0865