Proposed Plan for Winter Holiday Closure 2010-11

DEANS, DIRECTORS, DEPARTMENT CHAIRS and ADMINISTRATIVE OFFICERS 

Re: Proposed Plan for Winter Holiday Closure 2010 – 2011

As in previous years, UCLA plans to observe a Winter Holiday Closure during the 2010–2011 holiday season. This annual closure has allowed UCLA to achieve significant energy savings and continues to be a highly effective approach to power conservation for a specific period of time. 

Similar to last year’s schedule, it is proposed that the campus close for 16 days between Saturday, December 18, 2010, and Sunday, January 2, 2011, with plans to reopen on Monday, January 3, 2011. This period includes several University paid holidays (December 24, 27, 30 and 31). However, six days (December 20, 21, 22, 23, 28 and 29, 2010) are not paid holidays. Staff employees and those academic employees who accrue vacation leave will need to use either vacation, compensatory time (if available) or leave without pay to compensate for these six work days.

In accordance with University personnel policies and applicable labor agreements, employees would have the choice of the following options to cover the non-paid holidays during the closure period:

  • Employees may utilize vacation days in advance of their actual accrual. For 2010, the Office of the President has approved an exception to the UC Vacation Leave and Curtailment Leave Policies to allow eligible employees to use up to six vacation days in advance of actual accrual during the UCLA campus closure. For exclusively represented employees, this exception is subject to collective bargaining.
  • Newly hired employees may utilize their vacation accruals without having six continuous months on pay status.
  • Employees with accrued compensatory time may elect to use it to cover the six days off or to offset the use of vacation time.
  • Employees who do not wish to use vacation or compensatory time off may request leave without pay for the six working days based on departmental approval. In this case, employees will not lose hourly vacation or sick leave accruals for these six days.
  • Clerical Unit (CX) employees who opted for the 12-month CUE Salary Reduction Program may use their available temporary layoff days to coincide with the campus closure.

These options maybe used in combination. Employees will be asked to notify their respective supervisors in advance as to which option or combination of options they propose to use. 

During the planned break period, the UCLA Health System and essential-service facilities will continue to remain open. Deans, Vice Chancellors or Organization Heads to whom this responsibility has been delegated will need to determine if any facilities under their management will need to remain fully or partially open during the closure and arrange for appropriate staffing. 

Please circulate the proposed Winter Holiday Closure Plan to employees for review and comments. Comments may be sent to Lazetta Smith in Campus Human Resources at lazetta@chr.ucla.edu or to Maure Gardner, Health System Human Resources at mgardner@mednet.ucla.edu by Thursday, August 26, 2010.

Sincerely,

Lubbe Levin                                                           Mark A. Speare
Associate Vice Chancellor                                   Senior Associate Director
Campus Human Resources                                 Patient Affairs, Human Resources and Marketing 

 

 

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