The online training module for sexual harassment training for supervisors has been implemented, UCOP announced. The contracted vendor for this effort, Workplace Answers (WPA), will be sending an email message to all supervisors in the WPA database for whom there is no record that they have received University-sanctioned training in sexual harassment prevention since January 1, 2003.
The message will indicate that the participant will have 45 days to complete the course. This will give organizations time before the winter holidays to identify those who have not yet completed the course and encourage them to complete it before the end of the 2005 calendar year. Anyone who has taken sexual harassment training since January 1, 2003, is being “grandfathered” as having satisfied the training requirement for this initial period of a new law, AB1825, that mandated training of all employees designated as being in a supervisory role.
A second email message will be sent by WPA to participants who have not yet completed the course 21 days after roll out and every 14 days thereafter for the rest of 2005.
Reminder facts:
- AB1825 mandated Sexual Harassment Prevention Training for all supervisors every two years effective January 1, 2005
- UCOP has designated four types of employees as required to be trained:
1. Senior Management Group (SMG)
2. Management and Senior Professionals (MSP)
3. HEERA-designated staff supervisors
4. All faculty - 6,964 participants at UCLA (campus and medical center) have been identified as subject to this training requirement
- Training must be interactive and two hours in length
- Online training is compliant if it meets the new legal requirements (the Workplace Answers training meets this compliance test)
- Campus-based, face-to-face supervisor training delivered by UCLA’s Title IX Officer meets the law’s requirements and enrollments in it are being accepted by UCOP
- All enrollments in classroom training delivered by Pamela Thomason, Title IX Compliance Officer, since January 1, 2003, at UCLA have been submitted to UCOP and WPA (over 2,900 to date)
- UCLA’s classroom training offered through workshops in Campus Human Resources’ Training and Development Program or to groups by arrangement with the Title IX Office continue to be available to satisfy the training requirement
When participants access the online training module, they will encounter a series of scenarios:
- An introductory message from President Dynes
- An authentication “page”
- A choice of three “tracks” tailored to the needs and environments of targeted groups. Different training scenarios will appear on each track chosen:
1. Academic and faculty
2. Medical center supervisors
3. Administrative and lab staff supervisors and managers - After completing the online module, a Certificate of Completion can be printed
- Trainees will exit to a web link at their UC location. For UCLA, that will be the Title IX Office web site where sexual harassment prevention messages will be posted
The Workplace Answers module requires two hours of interaction with the material, and it internally monitors time spent by the participant (two-hour minimum).
It may be helpful to notify supervisors and faculty in your areas that they may soon receive this email invitation to complete the Workplace Answers training, unless there is a record that they already been trained since January 1, 2003.
Campus Human Resources, Training and Development
Phone: (310) 794-0850 | Fax: (310) 794-0855
