Frequently Asked Questions (FAQs)

Frequently Asked Questions (FAQs)

January 31, 2014


Q. How often are new jobs listed?
A. New job opportunities are posted every Wednesday by 11:00 a.m.

Q. When applying, do I need to send both an application form and a resume?
A. No, only one or the other is required to apply for open positions. Resumes are generally preferred to application forms, but an application form will suffice if no resume is available. You will be asked to complete an application if you are selected for an interview.

Q. I don't have a resume. Where can I obtain an application form?
A. Application forms are available for download from the related link to the right. (NOTE: CHR applications are for campus jobs only; openings in the Medical School, Dental School, or any other UCLA Healthcare facility require application forms from the Healthcare Human Resources Office.)

Q. Do I need to submit my resume to BOTH Staff Employment AND the department posting the open position(s)?
 Yes, separate copies of your resume should be sent to both the hiring department and the Employment Services office. This two-step process is detailed in "Application Procedures". Employment Services will NOT forward resumes to individual departments.

Q. Should I write a cover letter?
A. We invite you to write a cover letter indicating your level of interest for each specific position for which you apply. For management positions, state specific skills and abilities that are pertinent to the position.

Q. Can I apply for a position after the "Closing Date"?
 The hiring department is not required to accept resumes after the Closing Date. However, additional resumes may be accepted after the Closing Date if the department wishes to expand the applicant pool.

The Process

Q. How will I know if my resume has been received by Employment Services?
A. Each resume that is sent to Staff Employment receives an acknowledgement by mail. Contained within this acknowledgement is a voluntary questionnaire requesting personal data that will assist us in meeting federal Affirmative Action reporting requirements. This acknowledgement will typically be sent a few weeks after receipt of each resume.

Q. When can I expect to be called for an interview?
A. The hiring department will contact you directly if your resume is competitive. Typically the search is conducted within 30 days after the Closing Date.

Q. How do I know if a position has been filled?
A. Departments are encouraged to notify all applicants of their status once a decision has been made. However, if you haven't heard from the hiring department after three months, the position has most likely been filled.


Q. Do you have a resume builder?
A. Yes, on our Job Opportunity Index you will find our UCLA resume builder. You may access the resume builder by clicking the link to the right.

Q. Does UCLA offer part-time positions and temporary employment?
 Yes, and these positions are listed as limited appointment, contract, or less than full time positions in our job listings. In addition, the following outside agencies have contracted with UCLA to help provide part-time and full-time temporary employment assistance:

1081 Westwood Blvd., #217
Los Angeles, CA 90024
Phone: (310) 443-9580 
Fax: (310) 443-9581

11901 Santa Monica Blvd., #211
Los Angeles, CA 90024
Phone: (310) 479-3355 
Fax: (310) 479-5568

Star Staffing Services
9250 Wilshire Blvd., #200
Beverly Hills, CA 90212
Phone: (310) 278-0511 
Fax: (310) 278-4269



Campus Human Resources, Employment Services
Phone: (310) 794-0890 | Fax: (310) 794-0895

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