Getting Started

Getting Started

January 31, 2014

Use this checklist of resources to help ease the process of settling into your new position at UCLA. Get started on enrolling for benefits, purchasing a parking permit, setting up your email account, registering for New Employee Orientation and exploring personal and recreational activities. It’s all here and ready for you to begin using today!

New Employee Checklist

Jump to sections:  Your First Days | Your First Weeks | Your First Months | Ongoing Items  


 

Your First Days

Links to Detailed Information


 

Locate and meet your department HR representative

UCLA Department Directory 
Campus Human Resources Directory 
Academic Personnel Office 
UCLA HealthCare Human Resources 
University of California/Human Resources & Benefits 


Obtain your employee ID number from your HR representative and review and sign all initial new-hire paperwork 

UCLA Department Directory

 

Create your UCLA Logon ID                               

logon.ucla.edu

 

Visit the Payroll and At Your Service websites to learn about your paycheck, direct deposit, pay dates and deductions

Payroll Services
At Your Service Online

 

Visit the Transportation website to learn about commuting options and obtain relevant parking permits 

Transportation Services
Campus Parking

 

Review a campus map to locate relevant buildings and parking lots  

Campus Map

 

Set up your office voicemail, email and workstation if it is not already set up for you   

Email Services
Phone & Voices Services

 

Create a password and login ID for the At Your Service website

At Your Service Online

Submit your BruinCard "Terms & Conditions" form

UCLA BruinCard
UCLA BruinCard Terms & Conditions

 

Get fingerprinted if required

UCLA PD

Sign up for New Employee Orientation

UC Learning Center 

 

Determine if you are a policy-covered employee or represented by an exclusive bargaining agent (union)  

Personnel Policies for Staff Members
Labor Contracts

 

Learn about your vacation and sick leave accruals

Personnel Policies for Staff Members
Labor Contracts
Other Provisions & Privileges

 

Visit and peruse the Campus Human Resources website

Welcome to Human Resources

 Back to Top

Your First Weeks

Links to Detailed Information


 

Attend New Employee Orientation

UC Learning Center 

Read about and analyze your Benefits Package

Benefits Services 

 

Enroll in benefits within your Period of Initial Eligibility (PIE) - 31 days after your hire date

At Your Service 

 

Check your medical plan ID card when it arrives to be sure it reflects your benefits choices

At Your Service

 

Review your first paycheck to be sure it reflects your health and welfare choices, payroll deductions, personal information and more

Payroll Check Stub Information

 

Check the UCLA Directory to make sure your name and department information is correct

UCLA Campus Directory 

 

Learn what to do in case of an emergency on campus

UCLA Emergency Management 

 

Visit Environment, Health & Safety to learn about safety training and policies

Environment, Health & Safety

 

Check out the Training and Development Catalog to learn about classes and development programs for staff 

Training & Development Catalog (PDF)

 

Visit Campus Services to learn about campus business tools and resources you may need

Campus Services

 

Plan now for your future retirement by visiting FITSCO

Fidelity NetBenefits
UC Retirement Plans

 

Learn about policies that drive processes and procedures that relate to your work

Personnel Policies for Staff Members
Other Personnel Policies, Program & Initiatives
Policies Governing Workplace Conduct

 

Sign up for the Training and Development Mailer

CHR Training News Subscription 

 

Learn how easy it is to use public transportation to get to work.

Public Transit Guide 

 Back to Top

Your First Months

Links to Detailed Information


 

Explore and join UCLA Staff Assembly to enhance your experience at UCLA

Welcome to UCLA Staff Assembly

 

For new managers and senior professional staff, learn more about UCLA's Administrative Management Group

UCLA Administrative Management Group

 

Visit the UCLA Happenings and Events & Ticketing websites to learn about sports, arts and cultural events on campus

UCLA Events & Ticketing
UCLA Happenings

 

Learn what it means to be a True Bruin and about UCLA's core values of integrity, excellence, accountability and respect.

UCLA TrueBruin 

 

Give back to the community by volunteering at one of the many opportunities listed on the UCLA Volunteer Center.

UCLA Volunteer Center 

 

Join the UCLA Recreation Center and enjoy the benefits of having a state-of-the-art facility right on campus

UCLA Recreation Center 

 

Check out the restaurants and stores on campus and in Westwood Village 

Campus Dining
BruinCard Merchants
Westwood Village Online

 

Visit the Campus Human Resources portal to access current news and information

Welcome to Human Resources


 

Revisit UC Learning Center to explore ongoing opportunities for Training and Development

UC Learning Center 

 

Review UCLA's policies about educational benefits and reduced-fee enrollment

Reduced-Fee Enrollment
UCLA Extension Information (PDF)


 

Learn about certificate programs offered through Training and Development

 

Certificate Programs

 

Visit the UCOP website to learn about the Office of the President

Office of the President

 

Learn about systemwide development programs for staff (for example, the UC Business Officer Institute)

UC Training Institutes

 

If you are a supervisor, consider enrolling in Introduction to Supervision and Supervisory Principles classes

UC Learning Center 

 

If you are a manager, consider enrolling in the Management Seminar Series 

Management Seminar Series

 Back to Top

Ongoing Items

Links to Detailed Information


 

Visit the UCLA home page to access news and information

UCLA Home Page


 

Read UCLA publications to stay informed

UCLA News
UCLA Magazine
UCLA Daily Bruin

 

Attend campuswide functions to network, meet colleagues, stay informed and relax during lunch or after hours

UCLA Events & Ticketing
UCLA Happenings

 

Make changes to your personal and payroll information as your life events affect it 

At Your Service Online

Learn about UCLA career development programs

UCLA Career Development Programs

 

Visit the UCLA Administration site to learn about the administrative structure at UCLA

Administration