UCLA Procedures for UC Personnel Policies


March 1, 1998

Table of Contents

Links to Detailed Information

  

1. General Provisions

  1. Application of General Policies 
  2. Amendments 
  3. Exceptions
  4. Redelegation of Authority
  5. Implementing Procedures

UC Policy

UCLA Procedure

2. Definition of Terms

  1. Supplemental Definition of Terms

UC Policy

UCLA Procedure

3. Types of Appointments

  1. Definitions 
  2. Applicability of Benefits and Retirement Plan Membership 

     

Addenda 

  • Employment Agreement (Managers and Senior Professionals) [3-1] 
  • Employment Agreement (Professional and Support Staff - Exempt) [3-2] 
  • Employment Agreement (Professional and Support Staff - Non-Exempt) [3-3]

UC Policy

UCLA Procedure

12. Nondiscrimination in Employment 

  1. Discrimination/Affirmative Action Complaint Resolution 
     

UC Policy

UCLA Procedure

14. Affirmative Action

  1. General 
  2. Definitions 
  3. Affirmative Action Plan 
  4. Responsibility 
  5. Policies and Procedures for Affirmative Action 
  6. Dissemination of Policy   

UC Policy

UCLA Procedure

21. Appointment

  1. Selection 
  2. Preference for Reemployment or Transfer 
  3. Employee Applicants 
  4. Selection Procedures 
  5. Background Checks 
  6. Citizenship and Immigration Requirements 
  7. Near Relative Appointment 
  8. Reference Checks 
  9. Dual Employment 

Addenda 

  • Background Check (Criminal Record) Authorization [21-1] 
  • Background Check (Credit) Authorization [21-2]  
  • Fingerprint Process Credit [21-3]

UC Policy

UCLA Procedure

22. Probationary Period 

  1. General 
  2. Casual and Per Diem Employees 
  3. Authority 
  4. Policy and Public Safety Dispatchers Series Probationary Period 
  5. Release During Probationary Period 
  6. Extending the Probationary Period 
  7. Completing Probation

UC Policy

UCLA Procedure

23. Performance Appraisal 

  1. General 
  2. Purpose 
  3. Timing of Appraisals
  4. The Appraisal Process 
  5. Records and Reports 

Addenda 

  • Employee Performance Evaluation (For Designated Classifications) [23-1] 
  • Employee Performance Evaluation [23-2]

UC Policy

UCLA Procedure

24. Per Diem Positions

  1. Policy 
  2. Responsibility 
  3. Eligibility 
  4. Overtime and Insured Benefits 
  5. Personnel Policies
  6. Separation
  7. Service Credit

UC Policy

UCLA Procedure

30. Salary

  1. Policy 
  2. Adjustment of Salary Ranges 
  3. Merit Increases 
  4. Promotional Increases
  5. Salary Adjustments Upon Demotion or Downward Reclassification 
  6. Equity Increases
  7. Six-Month Increases
  8. Casual Increases
  9. Annual Increases
  10. Administrative Stipends for Temporary Assignments
  11. Perquisites
  12. Restrictions
  13. Dual Employment
  14. Payment of Dual Employment for Exempt Employees
  15. Payment of Dual Employment for Non-Exempt Employees
  16. Financial Liability for Premium Overtime Paid to Employees on Dual Employment

UC Policy

UCLA Procedure

31. Hours of Work 

  1. Exempt Employees
  2. Non-Exempt Employees
  3. Standard and Alternate Workweeks
  4. Work Schedules

UC Policy

UCLA Procedure

32. Overtime (Non-exempt Employees Only)

  1. Policy
  2. Definition
  3. Compensation for Overtime
  4. Compensatory Time Off
  5. Use of Compensatory Time
  6. Payment of Overtime Upon Transfer
  7. Payment of Overtime for Multiple Part-Time Appointments
  8. Determining Regular Time, Overtime Straight and Overtime Premium
  9. Compensation of Overtime for Employees in Classes Eligible for Shift Differential
  10. Including On-Call when Calculating the Regular Rate for Premium Overtime Pay

Addendum 

  • Model Notice Regarding Overtime Compensation for Employees Covered by UC Personnel Policies for Staff Members (PPSM)

UC Policy

UCLA Procedure

33. Ancillary Pay/ Shift and Weekend Differential (Non-exempt Employees Only)

  1. General 
  2. Weekend Differential 
  3. Responsibility

UC Policy

UCLA Procedure

34. Incentive Awards

  1. General
  2. Eligibility for Awards
  3. Local Programs
  4. Incentive Award Program (IAP)

Addenda 

  • Deans/Directors Memo of December 26, 1996, Regarding Incentive Award Program for Fiscal year 1996-97 [34-1] 
  • Deans/Directors Memo of October 24, 1996, Regarding New Policy and Procedure for Funding and Paying Employee Incentive Awards [34-2]

UC Policy

UCLA Procedure

35. Protective Clothing, Equipment and Uniforms

  1. General 
  2. Authority
  3. Protective Work Clothing and Safety Equipment 
  4. Uniform Replacement Allowance 
  5. Maintenance of Protective Clothing, Equipment, and Uniforms

UC Policy

UCLA Procedure

36. Classifications of Positions   

UC Policy

UCLA Procedure

40. Holidays

  1. General 
  2. Eligibility 
  3. Provisions 
  4. Provisions Applicable to Non-Exempt Employees Only

UC Policy

UCLA Procedure

41. Vacation 

  1. General 
  2. Earning and Accruing Vacation Leave 
  3. Scheduling and Approving Vacation Leave 
  4. Vacation Pay
  5. Transferring Vacation 
  6. Leave Records                  

UC Policy

UCLA Procedure

42. Sick Leave                                     

  1. General 
  2. Sick Leave Accrual
  3. Using Sick Leave
  4. Family Illness and Bereavement
  5. Transferring Sick Leave
  6. Reinstating Sick Leave
  7. Leave Records         

UC Policy

UCLA Procedure

43. Leave of Absence 

  1. General 
  2. Pregnancy Disability Leave (PDL) 
  3. Family and Medical Leave (FMLA) 
  4. Supplemental Family and Medical Leave
  5. Work-Incurred Illness and Injury Leave
  6. Personal Leave 
  7. Effect on Benefits 

Addenda - Sample Letters 

  • Pregnancy Disability/Baby Bonding [43-1]
  • Leave Requested in Advance/No Physician's Certification [43-2]
  • No Advance Notice with a Physician's Certification [43-3]
  • Leave in Progress/No Physician's Certification [43-4]        

UC Policy

UCLA Procedure

44. Work-Incurred Illness and Injury

UC Policy

UCLA Procedure

45. Military Leave                                      

  1. General
  2. Types of Military Leave
  3. Pay for Leave
  4. Reinstatement
  5. Effect on Benefits

UC Policy

UCLA Procedure

46. Administrative Leave 

  1. General
  2. Leaves Applying to Exempt Employees Only
  3. Leaves Applying to Non-Exempt Employees Only
  4. Emergencies      

UC Policy

UCLA Procedure

50. Professional Development 

  1. General
  2. Professional Development Leave
  3. Professional Development Planning
  4. Modification of Work Schedules
  5. Reimbursement of Expenses 

UC Policy

UCLA Procedure

51. Reduced-Fee Enrollment 

  1. General
  2. Procedures       

UC Policy

UCLA Procedure

60. Layoff and Reduction in Time from Professional and Support Staff Career Positions

  1. General
  2. Scope
  3. Responsibility
  4. Temporary Layoff and Temporary Reduction in Time
  5. Indefinite Layoff and Indefinite Reduction in Time
  6. Reemployment from Indefinite Layoff
  7. Continuing the Right to Recall and Preference for Reemployment
  8. Terminating the Right to Recall and Preference
  9. Service Upon Reemployment    

UC Policy

UCLA Procedure

61. Release of Casual and Probationary Employees

  1. General

UC Policy

UCLA Procedure

62. Corrective Action (Professional and Support Staff) 

  1. General
  2. Types of Corrective Action
  3. Written Warning
  4. Written Notice
  5. Records Retention

UC Policy

UCLA Procedure

63. Investigatory Leave                                  

  1. Pay Status
  2. Notification
  3. Disposition

UC Policy

UCLA Procedure

64. Termination of Career Employees (Professional and Support Staff)

UC Policy

UCLA Procedure

65. Termination of Career Employees (Managers and Senior Professionals) 

UC Policy

UCLA Procedure

66.  Medical Separation 
  1. General 
  2. Basis for Separation
  3. Notices
  4. Special Reappointment Procedures 

Addendum - Sample Letter 

  • Final Notice of Medical Separation/Professional and Support Staff [66-1]

UC Policy

UCLA Procedure

70.  Complaint Resolution 

  1. General
  2. Scope
  3. Eligibility
  4. Timeliness
  5. Appeal
  6. Review Process
  7. Hearing and Factfinding Processes 

UC Policy

UCLA Procedure